How to Transfer Documents from the iWork Apps on the iPad via File Sharing

Usually, the easiest way to get the documents from the iWork apps on the iPad onto a PC or Mac is by using the File Sharing feature in iTunes.

To use the File Sharing feature, you must first export the document from the app. Until you export the document, the app stores it within its own silo, where iTunes can’t reach it. Exporting the document places a copy of it in the File Sharing folder on the iPad, where iTunes can access it.

To export a document, follow these steps on the iPad:

1. Open the app to which the document belongs–for example, Pages.

2. If the app launches with a document open, touch the My Documents button, the My Spreadsheets button, or the My Presentations button in the upper-left corner of the screen to go back to the Document Manager screen. This is the screen that shows the My Documents folder, the My Spreadsheets folder, or the My Presentations folder.

3. At the bottom of the screen, touch the Export button (the rectangle button with the arrow pointing out to the northeast) to display the Export menu.

4. Touch the Export button to display the Export Document screen, the Export Spreadsheet screen, or the Export Presentation screen.

5. Touch the format to use for the exported file:

– Native format. Touch the Pages button, the Numbers button, or the Keynote button to keep the document in its native format.

– Office format. Touch the Word button (from Pages), the Excel button (from Nubmers), or the PowerPoint button (from Keynote).

– PDF. Touch the PDF button to create a Portable Document File format for viewing on any computer (but not for editing).

6. The app exports the file in the format you chose, and then displays the Document Manager screen again.

Once you’ve exported the document to the File Sharing folder, you can use iTunes to copy the file to the PC or Mac. To do so, follow these steps:

1. Connect the iPad or iPhone to the computer as usual.

2. If the computer doesn’t automatically launch or activate iTunes, launch or activate iTunes yourself.

3. In the Source list, click the entry for the iPad or iPhone to display its control screens.

4. Click the Apps tab to display its contents.

5. Scroll down to the File Sharing area.

6. In the Apps list, click the app to which the document belongs.

7. In the Documents box, click the document you want to transfer.

8. Click the Save To button, to display the iTunes dialog box (on Windows) or the Choose A Folder: iTunes dialog box (on the Mac).

9. Navigate to the folder in which you want to save the document, and then click the Select Folder button (on Windows) or the Choose button (on the Mac). iTunes saves the document to the folder.

 

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